Overview

GFI MailArchiver for Exchange provides easy-to-use corporate email archiving, enabling you to archive all internal and external email into one or multiple databases, heavily reducing reliance on PST files. This allows you to provide users with easy, centralized access to past emails via a web-based search interface and the ability to quickly restore emails through a OneClick Restore process. GFI MailArchiver also aids you to meet the requirements of your email retention policy and helps you to fulfill regulatory email storage requirements such as the Sarbanes-Oxley Act. GFI MailArchiver for Exchange leverages the journaling feature of Exchange Server 2000/2003 and therefore provides unparalleled scalability and reliability at a competitive cost.

You benefit from:

• Cost-effective email archiving and mailbox management solution.
• Manage and reduce mailbox quotas on Microsoft Exchange server.
• Reduce reliance on cumbersome PST files.
• Archive past, present and future emails into one or multiple databases and avoid complex backup plans to copy PST files from each employee’s workstation.
• Access all email from anywhere in the world using their web browser.
• Retrieve old and deleted emails on demand – with full thread and conversation.
• Use advanced email search and 'Saved Search' capabilities.
• Access to emails if required for discovery and compliance purposes, internal inquiries and employee monitoring.
• A safeguard in customer lawsuits.
• Auditing functionality that guarantees stored emails are genuine and have not been tampered with.
• A complete and secure archive of all company email.
• Tens of thousands of customers.
• Support for the industry leading messaging platforms including Microsoft Exchange 2000, 2003 and 2007.

Features

Companies' dependency on email to do business brings with it various problems. Storage, backups, problematic PST files, access to old emails and legal compliance are some issues that arise. To tackle these issues you need GFI MailArchiver an email archiving and email management solution with auditing functionality that is cost-effective, easy to install and requires very little administrative effort. GFI MailArchiver futher enhances the user's experience with the following features:

• Integration with Exchange and other email servers.
• Automatically archive corporate email into one storage area.
• Multiple database support and ‘automatic’ database management support.
• Reduce email storage requirements.
• End PST hell.
• Migrate old PST files stored on client machines.
• Set up email retention and categorization policies.
• Helps comply with Sarbanes-Oxley Act.
• Helps to comply to other acts and regulations.
• Give viewing rights and exempt users from archiving email.
• Collect and archive emails in one geographical location.
• Audit your archived email to ensure they have not been tampered.
• Access emails from any location through a browser.
• Advanced email search and 'Saved Search' capabilities.
• OneClick Restore a single email to a mailbox.
• Support for multilingual user interfaces.
• Printer-friendly support for printing emails.

Benefits

GFI MailArchiver can bring many benefits for your organisation such as:

• Save with cost-effective email archiving and management solution.
• Benefit from the experience of tens of thousands of customers.
• Support for the industry leading messaging platforms including Microsoft Exchange 2000, 2003 and 2007.
• Increase efficiency by reduce reliance on cumbersome PST files.
• Avoid lawsuits by meeting compliance/legal requirements and maintaining records.
• Allow employees to work faster with the ability to search for and retrieve old emails.
• Auditing functionality to meet compliance/legal requirements.

Compliance

GFI MailArchiver can help meet the requirements of many standards and guidelines in relation to information security.

• PCI
  The Payment Card Industry (PCI) Data Security Requirements were established in December 2004, and apply to all Members, merchants, and service providers that store, process or transmit cardholder data. As well as a requirement to comply with this standard, there is a requirement to independently prove verification.

• ISACA
  ISACA was established in 1967 and has become a pace-setting global organisation for information governance, control, security and audit professionals. Its IS Auditing and IS Control standards are followed by practitioners worldwide and its research pinpoints professional issues challenging its constituents. CISA, the Certified Information Systems Auditor is ISACA's cornerstone certification. Since 1978, the CISA exam has measured excellence in the area of IS auditing, control and security and has grown to be globally recognized and adopted worldwide as a symbol of achievement.

• CHECK
  The CESG IT Health Check scheme was instigated to ensure that sensitive government networks and those constituting the GSI (Government Secure Intranet) and CNI (Critical National Infrastructure) were secured and tested to a consistent high level. The methodology aims to identify known vulnerabilities in IT systems and networks which may compromise the confidentiality, integrity or availability of information held on that IT system. In the absence of other standards, CHECK has become the de-facto standard for penetration testing in the UK. This is mainly on account of its rigorous certification process. Whilst good it only concentrates on infrastructure testing and not application. However, open source methodologies such as the following are providing viable and comprehensive alternatives, without UK Government association. It must also be noted that CHECK consultants are only required when the assessment is for HMG or related parties, and meets the requirements above. If you want a CHECK test you will need to surrender your penetration testing results to CESG.

• BS7799
  BS 7799 Part 1 was a standard originally published as BS 7799 by the British Standards Institute (BSI) in 1995. It was written by the United Kingdom Government's Department of Trade and Industry (DTI), and after several revisions, was eventually adopted by ISO as ISO/IEC 17799. ISO/IEC 17799 was most recently revised in June 2005 and was renamed to ISO/IEC 27002 in July 2007. The BS 7799-2 focused on how to implement an Information security management system (ISMS), referring to the information security management structure and controls identified in BS 7799-2, which later became ISO/IEC 27001. The 2002 version of BS 7799-2 introduced the Plan-Do-Check-Act (PDCA) (Deming quality assurance model), aligning it with quality standards such as ISO 9000. BS 7799 Part 2 was adopted by ISO as ISO/IEC 27001 in November 2005. BS7799 Part 3 was published in 2005, covering risk analysis and management. It aligns with ISO/IEC 27001.
  

• HIPPA
  The Health Insurance Portability and Accountability Act (HIPAA) was enacted by the U.S. Congress in 1996. Administrative Simplification (AS) provisions of HIPPA, require the establishment of national standards for electronic health care transactions and national identifiers for providers, health insurance plans, and employers. The AS provisions also address the security and privacy of health data. The standards are meant to improve the efficiency and effectiveness of the nation's health care system by encouraging the widespread use of electronic data interchange in the US health care system.

Awards

GFI MailArchiver has been used and reviewed by many corporations. Below are some of the awards held by GFI MailArchiver.

• Slipstick.com
  Solid choice for SMBs – In a review on slipstick.com, William Lefkovics describes GFI MailArchiver 4 for Exchange as “a solid choice” for SMBs that need an “easy to implement solution for ever-expanding Exchange message stores, archiving content while maintaining reasonable access, or needing to meet regulatory compliance”. He says the software is easy to deploy and administer and it has minimal impact on Exchange performance. Concluding, he says users “should benefit from the simple web access to archived messages”. Overall, GFI MailArchiver is rated 4 out of 5- Slipstick.com, April 2007

• Exchange and PowerShell Blog
  Easy to configure and use – In a review on Joel Stidley's Exchange and PowerShell Blog, GFI MailArchiver 4 for Exchange is described as an “easy to use corporate journal archiving solution for use with Microsoft Exchange server” and “is definitely one of the easiest to install”. He praises the installation guide in which “I found the documentation refreshing”. Stidley says that GFI MailArchiver should definitely be considered “if your company is looking for an Exchange journal archiving product. The ease of configuration, ease of use far outweigh the missing features of more expensive and complicated products”.- Exchange and PowerShell Blog, March 2007

• Processor
  Simplified, improved email file management – In an article penned by Robyn Weisman on Processor.com, he writes that GFI MailArchiver 4.0 gives organisations the ability to properly archive messages and access them as needed for business or compliance reasons. He writes that this simplifies the process “for those using Microsoft Exchange servers so that network administrators do not have to slog through PST files (Microsoft Outlook mail archive files) that can be lost or corrupted or just plain difficult to use.” GFI’s director, messaging and security products, is also interviewed in the article and various new features that would be welcomed by SMEs such as the ability to save to an NTFS drive if they don’t have an SQL Server installed are mentioned.- Processor, January 2007

• Window IT Pro
  New and improved – GFI MailArchiver 4.0 was featured in the New and Improved section of Windows IT Pro magazine, which highlighted the products newest feature: the ability to archive email directly to an NTFS drive.- Window IT Pro, December 2006

• SoftPlatz.com
  Superb product – GFI MailArchiver for Exchange received the top rating of 5 stars from the popular online software catalogue SoftPlatz.com. Reviewer Mike Hallidy described GFI MailArchiver as a "superb product".- SoftPlatz.com, December 2005

• Windows IT Pro
  GFI MailArchiver wins Email Archiving Solution Readers’ Choice Award – Windows IT Pro readers voted GFI MailArchiver for Exchange as the winner in the “Email Archiving Solution” category of the 2005 Windows IT Pro Readers’ Choice Awards. “The Windows IT Pro Readers’ Choice Awards are highly coveted in the IT industry because our readers, who are the buyers and users of these products, are the ones who choose the winners,” said Kim Paulsen, group publisher of Penton Media’s Windows IT Pro Group. “These awards are the ultimate acclamation an IT company can earn from its peers in the IT community.” Read the full review (PDF format)- Windows IT Pro, September 2005

• MSExchange.org
  GFI MailArchiver wins Exchange Archiving award – MSExchange.org, a leading Microsoft Exchange Server resource site, announced that GFI MailArchiver for Exchange was selected first runner-up in the Exchange Archiving category of the MSExchange.org Readers’ Choice Awards. The awards draw a huge response per category and are based entirely on the visitors’ votes.- MSExchange.org, August 2005

• Mike-tech.com
  No competition for GFI MailArchiver – GFI MailArchiver was described as a “brilliant” tool in a review in Michael’s World O’Tips, a collection of useful resources on Mike-tech.com. The reviewer, Michael Viehweg, explained how GFI MailArchiver is an easy-to-use solution that deals with the problems associated with Microsoft Exchange, such as information storage size, disaster recovery and mail archive compliance laws. When describing GFI MailArchiver he states, “The basics of how this system works is brilliant. It works with the built-in functionality of Microsoft Exchange”. The reviewer was also impressed with how simple it was to install: “My installation process only took about a half an hour.” He writes that he would personally endorse the software to anyone who runs Microsoft Exchange Server and comments that the price “is so low that everyone can afford to reap the benefits”. The reviewer concludes by saying: “There are other guys out there selling mail archiving products however none of them can compete with GFI.”- Mike-tech.com, July 2005

• MSExchange
  GFI MailArchiver wins Exchange Backup award – Leading Microsoft Exchange Server resource site, MSExchange.org, announced that GFI MailArchiver was selected a first runner-up in the Exchange Backup category of the MSExchange.org Readers’ Choice Awards. GFI MailArchiver is considered among the very best in this category.- MSExchange, February 2005

• Document Manager Magazine
  An effective tool for storage and compliance – In an article for Document Manager Magazine, GFI MailArchiver is described as a useful product which saves on email storage space and which allows users to comply with legislative storing regulations. The reviewer states that GFI MailArchiver "can help to relieve many of the headaches caused by modern business' reliance on email as a primary form of communication". The reviewer also finds the product offers good value for money: "Costed against potential storage savings alone, GFI MailArchiver represents good value to any corporation." In conclusion the reviewer's verdict is: "In an age of almost daily legislative changes, GFI MailArchiver has a clear role to play and looks to be a very effective tool. The way that it works in parallel with Exchange Server offers an efficient and non-intrusive way of storing and retrieving emails and attachments." Read the full review (PDF format)- Document Manager Magazine, January/February 2005

• MSExchange
  GFI MailArchiver wins gold award – Reviewer Dan Nicolo gave GFI MailArchiver the Gold Award with a rating of 4.5 out of a possible 5 points in a review for MSExchange.org. The reviewer recommends using GFI MailArchiver "whether you're looking to ensure that your company's Exchange organisation complies with regulatory requirements, or just as a way to quickly retrieve email messages from the dark ages". The reviewer also loves the fact that "it does nothing to impact the smooth operation of your Exchange Servers, and requires only one SQL server database". The reviewer concludes by stating: "Quite simply, if you need a simple, fast, and effective way to manage archived Exchange messages, GFI MailArchiver is the answer."- MSExchange, February 2005

• Network World
  Making IT folks' lives much easier – Writing for Network World, Michael Osterman, renowned messaging journalist and researcher, describes GFI MailArchiver for Exchange as an inexpensive and easy solution to archiving. he points out a number of advantages that GFI MailArchiver can provide an organisation: "it helps the organisation comply with the growing number of regulations for data retention; it helps to satisfy legal discovery requests; it reduces the amount of storage needed on Exchange servers, helping them to run more efficiently; it allows users to mine the archive for old information; and it eliminates the need for end users to employ individual PST files to offload information from their mail stores." According to the reviewer, "Any one of these reasons is probably justification enough for implementing an archiving system in most organisations." - Network World, December 2004

• File Cart
  Award of excellence – GFI MailArchiver received the highest award possible from File Cart, the popular download site. With a full mark rating of 5/5, GFI MailArchiver was given the "Award of Excellence" prize.- File Cart, December 2004